Free AI-generated warehouse cleaning proposal — floor scrubbing, high dusting, rack cleaning, and shift-based pricing. Customize in 2 min, send as PDF.
Proposal from
Meridian Industrial Cleaning
Prepared for
Northgate Distribution LLC
Monthly Warehouse Cleaning — 3PL Distribution Facility
Monthly cleaning for Northgate Distribution LLC's 185,000 sq ft ambient-temperature distribution center at 3340 Industrial Parkway. Facility operates Monday through Saturday, 6 AM to 10 PM. All cleaning performed on Sunday and during the 10 PM–6 AM overnight window on the first Friday of each month for the high-dusting cycle. Facility breakdown: — 162,000 sq ft warehouse floor (sealed concrete, no epoxy) — 23,000 sq ft ancillary (receiving dock, offices, restrooms, breakroom) — 24 rack aisles, 34 bays per aisle, 28-foot clear height — 3 drive-in dock bays — 2 restrooms (men's/women's, 2-stall each) — Breakroom, 1,200 sq ft — 4 mezzanine offices, 320 sq ft each Out of scope: exterior grounds and parking lot, roof drainage, pest control, window washing above 10 feet, HVAC filter service.
Warehouse floor (162,000 sq ft sealed concrete): Nightly sweeper runs (Mon–Sat, 10 PM–midnight): removes pallet debris, cardboard dust, and floor particulate. Equipment: Tennant T7 ride-on sweeper. 2-person crew per run. Monthly auto-scrub (full warehouse floor, scheduled Sunday): Equipment: Tennant T17 ride-on scrubber, 32-inch path Chemical: Spartan GS Concentrate, pH-neutral, 2 oz/gallon Pad: 3M Aqua pad (non-abrasive, safe for sealed concrete) Estimated run time: 6 hours, 2-person crew Includes squeegee pass at all dock bays and under-rack aisle ends Dock bays (3 bays, approx. 2,400 sq ft): Monthly pressure-wash and degreaser scrub on Sunday service date Chemical: Spartan BioRenewables degreaser, 4:1 dilution Drain covers removed, flushed, and replaced
High dusting (first Friday overnight, 10 PM–6 AM, 4-person crew): Rack tops — all 24 aisles, 34 bays/aisle, 28-foot clear height: — Equipment: 40-foot articulating boom lift (scissor lift not rated for this height at this facility) — Method: vacuum and damp-wipe all horizontal beam surfaces, top decks, and upright faces to the second beam from top — Excludes pallet loads — crew cleans accessible surfaces around active inventory; product relocation not included in this service level Ceiling and overhead (same overnight window): — Overhead conduit runs (approx. 4,800 LF): vacuum and wipe — Sprinkler heads (256 total): inspect for obstruction, wipe heads and escutcheon plates — Ceiling-mounted HVAC return units (8 units): wipe exterior housing and return grilles; filter service is facility maintenance's scope — Overhead fans (12 units, 20-foot mount): wipe blade surfaces and motor housing Quarterly rack upright cleaning (included, rotated at 6 aisles per month): — Wipe upright frames, load beams, and beam safety clips — surfaces reachable from a 10-foot ladder or floor-level scissor lift — Full rack disassembly and cleaning not included in this service level
Floor program: Nightly sweeper runs (Mon–Sat, 4 weeks, overnight rate applied): $1,760/month Monthly auto-scrub (162,000 sq ft, Sunday rate applied): $880 Dock bay pressure-wash and degreaser (3 bays): $360 Floor program subtotal: $3,000/month High dusting and rack cleaning (first Friday overnight, 4-person crew, 8 hrs): Rack tops and overhead surfaces (overnight rate applied): $1,920 Quarterly upright cleaning, amortized monthly: $320 High dusting subtotal: $2,240/month Ancillary areas (restrooms, breakroom, mezzanine offices): Restroom deep clean, monthly (both): $340 Breakroom monthly service: $180 Mezzanine offices (4 × 320 sq ft): $320 Ancillary subtotal: $840/month Consumables (restroom paper goods, hand soap, waste liners): $210/month Monthly total: $6,290/month 12-month contract rate: $6,290/month, billed on the 1st Month-to-month rate: $6,820/month 30-day written notice required for cancellation Shift rates applied: overnight (10 PM–6 AM) +15% on all overnight labor lines; Sunday rate +12% on Sunday floor program. If Northgate shifts cleaning to standard business hours, Meridian will provide revised pricing at the standard day rate. 30-day notice required for schedule changes.
Meridian-supplied equipment: — Tennant T17 ride-on scrubber (stored in Meridian's designated equipment bay at facility) — Tennant T7 ride-on sweeper — 40-foot articulating boom lift (subrented for high-dust nights; cost included in pricing) — 10-foot fiberglass ladders (2) — 50-gallon chemical dilution station (installed at facility, Meridian property) Chemicals (all approved for sealed concrete and food-adjacent environments): — Spartan GS Concentrate: neutral floor cleaner, pH 7.2, EPA Safer Choice registered — Spartan BioRenewables degreaser: bio-based, biodegradable, pH 8.5 — Spartan NABC: restroom disinfectant, EPA-registered, 99.9% kill claim on listed pathogens SDS sheets provided to facility safety manager at contract start and available on request. Crew safety: — All crew hold current OSHA 10 cards — Boom lift operator holds current aerial work platform certification — Meridian carries $2M general liability and $1M workers' comp; certificates on file with Northgate — Crew checks in and out with facility night supervisor on all overnight visits — Spills or equipment damage reported within 1 hour to facility contact and Meridian operations manager No chemicals stored on-site beyond one 7-day supply. All containers labeled per GHS/OSHA HazCom standard.
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Create Your Free AccountScope floor cleaning by square footage, surface type, and method — not hours. A 100,000 sq ft distribution center floor can be auto-scrubbed with a 28-inch ride-on in about 4 hours or hand-scrubbed with a 17-inch walk-behind in 18 hours. Those are very different bids. Specify: concrete, sealed concrete, epoxy, or painted. Each requires different chemistry and pad type. Concrete at pH 10 with a red pad is not the same job as epoxy that needs a pH-neutral solution and a white pad to avoid hazing a $40,000 coating. Put all of it in the proposal. If you show up with the wrong chemical and dull a client's floor, you own it.
Quote high dusting in rack bays and ceiling square footage, not by shift. 'We'll do the high dusting Saturday night' is not a scope. Rack-top surfaces, overhead conduit, HVAC units, sprinkler heads, and ceiling deck are different surfaces with different access requirements. Count the rack bays, measure the clear height (20-foot, 30-foot, 40-foot clearance changes your equipment entirely), and list ceiling items by type. A client with 180 rack bays at 30-foot clear is a different job than a 60-bay, 18-foot clear facility with no overhead HVAC. Show your counts in the proposal so a scope change is a line-item negotiation, not a fight.
Price rack cleaning per aisle, not per shift. Pallet rack cleaning means cleaning horizontal beams and uprights — either around live inventory or after product is pulled. Both are legitimate options and both have a price. 'Around live inventory' runs slower and costs more per bay. Note the top-load capacity so your crew knows what's overhead. Price per aisle with a separate line for product relocation if required. A client who adds four aisles mid-contract and then disputes the cost has nowhere to go if your original proposal showed a per-aisle rate.
Show shift-based pricing as a line item, not buried in the total. Warehouse cleaning happens outside production hours: overnight, weekends, or swing shift. Labor costs for overnight work run 10–20% above day rates due to shift differentials. Weekends add another 10–15%. If you're pricing a 10 PM to 6 AM window five nights a week, you're paying night differential every single night. Give the client two numbers: standard-hours rate and off-hours rate, with the specific shift window defined. Facilities managers who come back 90 days later saying they didn't know nights cost more can't say that if it's in their signed proposal.
Ask about regulatory requirements before you quote. Food-grade warehouses (USDA, FDA, SQF, BRC) need cleaning logs, approved chemical lists, and sometimes third-party auditor sign-off. Pharmaceutical facilities have GDP and GMP requirements that can mandate specific dilution documentation and crew training certifications. Cold storage and freezer docks need different chemicals than ambient. If a client's facility has any of these requirements and you're not set up for them, either charge for the compliance overhead or pass on the job. Finding out on day one that you need HACCP-compliant cleaning records is not a discovery you want to make on-site.
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