Free AI-generated house cleaning proposal template — room pricing, service scope, and client terms included. Customize in 2 min, send as PDF or link.
A house cleaning proposal does two things: it tells the client exactly what they're getting, and it protects you when the scope creeps. Most cleaning disputes come down to one side assuming something was included that the other side never agreed to. A signed proposal with a clear scope eliminates that ambiguity. The template below covers what residential and commercial cleaners actually need — room-by-room scope, supplies policy, recurring pricing, access logistics, and cancellation terms.
Proposal from
Spotless Home Services
Prepared for
Sarah & Tom Whitfield
Recurring House Cleaning
Weekly cleaning for a 3-bedroom, 2-bathroom home (1,800 sq ft). Includes kitchen, bathrooms, living areas, and bedrooms. Hardwood floors mopped, carpets vacuumed, surfaces dusted and wiped down.
Initial deep clean: $280 Weekly recurring: $140/visit Biweekly recurring: $165/visit All cleaning supplies provided.
Interior oven cleaning, exterior windows, laundry, organizing/decluttering, and moving items over 20 lbs. These can be added as one-time services.
Preferred visit day: Tuesday mornings. Access via lockbox (code provided after contract signing). 24-hour notice required for cancellations or a $45 cancellation fee applies.
Send proposals like this in minutes with BidMaker.
Create Your Free AccountBreak pricing by room, not by hour. Clients want to know what they're paying for 'the kitchen' — not a time estimate that might go over.
List your supplies policy up front. Clients always ask whether to provide products. Spell it out so there's no confusion on day one.
Add a recurring discount row. Show the one-time vs. weekly vs. biweekly price side by side. Most clients upgrade when they see the math.
Include a 24-hour cancellation clause. No-shows cost real money. A simple sentence about cancellation fees protects your schedule.
Note access requirements — key, lockbox, or someone home. Getting locked out wastes 45 minutes and annoys everyone.
Confirm pet policy before the first visit. Dog hair in a HEPA filter is manageable. A 90-pound Lab that decides you're a threat is not. Ask during the consultation, put the answer in writing.
Set a minimum booking size. Driving 30 minutes to clean one bathroom isn't a job — it's a charity visit. A minimum booking of $80-$100 is standard and any reasonable client understands it.
Send a pre-visit prep checklist. Dishes in the sink, toys on the floor, laundry piled on the bed — these add 30-40 minutes to a job you've already quoted. A one-page prep guide sets expectations before you arrive.
Every strong house cleaning proposal covers these elements. Skip one and you'll likely answer for it later.
Not sure what to charge?
See typical house cleaning rates, common service prices, and what moves the number up or down.
House Cleaning pricing guide →A standard 3-bedroom, 2-bathroom home takes 2-3 hours for a regular cleaning and 3-5 hours for an initial deep clean. First visits always run longer because you're establishing baselines, moving things to reach surfaces, and doing work that hasn't been done in months. Quote the initial visit separately and at a higher rate.
Per-room pricing is more transparent than hourly. Clients can predict the cost, and you're rewarded for efficiency rather than penalized for it. A common structure: $35-50 per bedroom, $45-60 per bathroom, $50-70 for kitchen. Initial deep cleans run 40-60% higher than the recurring rate.
Always. State whether you provide all supplies, use client supplies, or split the responsibility by category. This is the top client question before a first visit. Answering it in the proposal saves the back-and-forth and shows you've thought the job through.
Put a cancellation window and fee in the proposal before signing. 24-48 hours' notice is standard; $45-65 for same-day cancellations reflects real costs — you've blocked the time and likely turned down another booking. Clients who read this before signing accept it. Clients who hear it after a cancellation resent it.
For any recurring client, yes. One-time jobs can sometimes be handled with a verbal agreement, but a signed proposal protects both parties if a dispute comes up about what was covered, what was damaged, or why a payment is late.
Have a return-visit policy in writing. Offering to come back within 24-48 hours to address missed areas is standard practice. Clients who read this policy in the proposal before signing are more likely to call you calmly than leave a public review.
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