Free AI-generated car wash proposal — hand wash packages, monthly memberships, fleet accounts, and add-ons. Customize in 2 min, send as PDF or link.
Proposal from
Clearwater Auto Spa
Prepared for
Ridgeline Logistics Inc.
Fleet Wash Account + Monthly Membership Program
Fleet account for 24 vehicles (18 delivery vans, 4 box trucks, 2 passenger SUVs). Vehicles washed 2–3 times per week on a rolling schedule, dispatched by fleet manager. Scope covers exterior hand wash, wheel and tire cleaning, interior wipe-down on all vans, and window cleaning. Box trucks include cab interior and cargo door exterior. Monthly invoicing with itemized wash log.
Hand Wash Packages (à la carte): Exterior wash + window clean: $22 (vans), $34 (box trucks) Exterior + interior vacuum + window clean: $38 (vans), $54 (box trucks) Full detail (exterior + interior + tire dressing + wax): $95 (vans), $140 (box trucks) Monthly Unlimited Fleet Plan: Unlimited exterior washes, all vehicles: $780/month (fleet of up to 25 vehicles) Includes: hand wash, wheel clean, windows, tire dressing Interior service billed separately at $18/van, $28/box truck per visit Add-On Services (available on any visit): Ceramic spray coat: $45/van, $70/box truck (lasts 6–8 weeks) Engine bay clean: $35 (vans), $55 (box trucks) Headlight restoration: $40 per pair Odor treatment: $25/vehicle
Account setup: One designated fleet contact at Ridgeline for approvals and billing questions. Scheduling: Fleet manager submits vehicle list by 7am for same-day wash slots. Walk-ins accommodated subject to bay availability. Billing: Monthly invoice issued on the 1st, covering all vehicle visits from the prior month. Net 15 payment terms. Wash log: Itemized log of each vehicle, visit date, and services rendered attached to every invoice. Priority lanes: Fleet vehicles use the dedicated commercial lane — no wait time behind retail customers. Cancellation: 30-day written notice to cancel monthly plan. À la carte services have no contract.
Monthly Unlimited Exterior Plan (24 vehicles): $780/month Estimated interior service (3 visits/month × 18 vans × $18): $972/month Estimated add-ons (ceramic coat applied quarterly to all vans, amortized monthly): $270/month Estimated monthly total: $2,022 Estimated annual total: $24,264 Fleet discount applied: 15% off à la carte rates for any service not covered by the monthly plan. Payment: Monthly invoice, Net 15. Fleet account requires a $500 deposit at signup, credited to first invoice.
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Create Your Free AccountHand wash packages need to be named differently than tunnel wash tiers. Your "Basic," "Deluxe," and "Premium" mean nothing until you say what each one does. List exactly what's included: exterior hand wash only, interior vacuum, window cleaning, tire dressing, wax coat. Clients comparing prices across two shops will choose the one that answers the question. The one with vague package names loses.
Monthly unlimited plans only make money if the pricing math holds at high redemption. The average customer uses a wash subscription 2.4 times per month — but power users will come in every 5 days. Price your unlimited plan so you break even at 5 visits per month, not 2. That's usually $35–$55 for a basic plan, $55–$75 for a premium tier. Quote it that way and explain the math in the proposal. Clients who understand your pricing don't renegotiate it later.
Fleet accounts need a dedicated contact and a billing cycle, not just a discounted rate. A 20-vehicle fleet coming in 3x per month is 60 transactions. If each driver pays individually, that's 60 individual receipts and 60 chances for payment disputes. Set up a master account, issue a monthly invoice covering all vehicle visits, and assign one contact on their end who approves charges. That's what separates a fleet account from a bunch of corporate customers.
Add-on services are where the margin lives, not in the base wash. A $20 exterior wash at volume pricing might net you $4 after labor, supplies, and overhead. An interior detail at $150 nets $60–$80. A ceramic coating at $400 nets $200+. Your proposal should list add-ons with standalone prices and combination discounts: interior detail added to any monthly plan saves $20. Clients who see a discount reason to add on always add on at a higher rate than those who have to think about it from scratch.
Seasonal timing matters for fleet proposals specifically. Government fleets, utility companies, and construction companies budget annually in October–November. Submit fleet proposals in September so they land before the budget window closes. A fleet account that doesn't sign in Q4 will tell you to come back next year. That's a 12-month wait. Get in front of them while money is still moving.
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