Free AI-generated janitorial proposal — nightly schedules, restroom sanitation, and floor care programs. Customize in 2 min, send as PDF or link.
Proposal from
Apex Commercial Cleaning
Prepared for
Patterson & Rhodes LLC
Nightly Office Cleaning — Monthly Contract
Nightly cleaning (Mon–Fri, after 6:00 PM) for a 4,800 sq ft professional office suite on floors 3 and 4. Includes open workspace, 6 private offices, 2 restrooms, breakroom, and conference room. Building access via key fob issued to lead technician.
Empty and reline wastebaskets Vacuum all carpeted areas Damp-mop hard-surface floors (breakroom, restrooms, hallways) Wipe and disinfect all desk surfaces, phones, and door handles Clean and sanitize both restrooms (toilets, sinks, mirrors, counters) Restock paper towels, toilet paper, and hand soap (supplies included) Wipe down breakroom counters and exterior of appliances Spot-clean interior glass and partition walls
Carpet deep extraction (quarterly, included): $0 additional Hard floor buffing (monthly): included Conference room carpet spot treatment (as needed): included Strip-and-wax hard floors (semi-annual, billed separately): $385 per service
Nightly cleaning (22 service nights/month): $1,540/month Consumables (paper products, soap, liners): included Quarterly carpet extraction: included Monthly hard floor buffing: included 12-month contract rate: $1,540/month (billed on the 1st) Month-to-month rate: $1,720/month 30-day written notice required to cancel
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Create Your Free AccountScope by square footage and frequency, not hours. A monthly contract priced by the square foot is defensible and easy to adjust when the client adds a new wing. An hourly rate invites the client to time your crew.
Break out restroom sanitation as its own line item. It's the service clients care about most and complain about loudest. Showing it explicitly — supply restocking, disinfection protocol, frequency — signals you take it seriously.
Itemize your floor care program. Strip-and-wax, buffing, and carpet extraction are different services with different pricing. Bundling them into a vague 'floor maintenance' line creates disputes when a client expects a wax job and gets a sweep.
List consumables policy upfront. Are paper towels, soap, and liners included in the monthly rate or billed separately? Clients budget around this answer. Spell it out before you sign.
Address after-hours access in writing. Most commercial cleaning happens at night. Building access codes, alarm protocols, and key return procedures need to be in the contract — not discovered on day one of the engagement.
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