Free AI-generated irrigation proposal — zone design, head types, winterization, and spring startup pricing. Customize in 2 min, send as PDF or link.
Proposal from
Clear Flow Irrigation
Prepared for
Derek & Kathleen Marsh
Residential Irrigation System Installation with Annual Service Contract
Property: 4-bedroom home, 0.28-acre lot, Denver, CO. System design: 7 zones total. Zone 1 — Front lawn (1,400 sq ft): 4 Hunter PGP rotor heads, matched precipitation rate 0.6"/hr Zone 2 — Front planting beds (perennials, shrubs): 6 Rain Bird 1800 fixed spray heads with shrub nozzles, 1.0"/hr Zone 3 — Left side lawn (narrow corridor): 2 Hunter MP Rotator heads, 0.5"/hr Zone 4 — Rear lawn (2,100 sq ft): 6 Hunter PGP rotor heads, 0.6"/hr Zone 5 — Rear planting beds and perimeter shrubs: drip emitter zone, 6 emitters at 1 GPH each Zone 6 — Vegetable garden and raised beds: drip emitter zone, 4 emitters at 2 GPH each Zone 7 — Right side lawn and play area: 3 Hunter PGP heads, 0.6"/hr Controller: Rachio 3 smart controller (8-zone), Wi-Fi enabled with weather-based scheduling. Installed at exterior panel with existing electrical connection.
Controller: Rachio 3 (8-zone smart controller): $229 Rotor heads: 10x Hunter PGP rotors with check valve: $18/head 3x Hunter MP Rotator heads (side strip zones): $22/head Fixed spray heads: 6x Rain Bird 1800 with shrub nozzles: $8/head Drip zones: 1/2" poly drip mainline: 140 linear feet at $0.38/ft 10 drip emitters (1 GPH and 2 GPH mixed): $4.50/emitter Pressure regulator and filter (2 zones): $38/assembly Mainline and laterals: 1" Schedule 40 mainline: 180 linear feet 3/4" lateral lines: 290 linear feet All fittings, valve boxes, and valve manifold (7 zones): included Backflow preventer: Watts 007 1" reduced-pressure zone assembly (RPZ): $285
Included in this proposal: — Full system design and zone layout — Boring under driveway and walkway (2 locations) to avoid cutting hardscape — All trenching, pipe installation, and backfill (lawn restoration included) — Head installation and arc/radius adjustment per zone — Drip zone pressure regulator and filter installation at each drip zone — Backflow preventer installation at main shutoff — Controller installation and programming (initial schedule set based on local ET data) — Full system walkthrough with client, zone by zone — As-built zone map provided in PDF format Not included: any electrical rough-in beyond connecting to existing exterior outlet, landscaping changes, or modifications to existing irrigation if discovered (prior system remnants to be quoted separately if found during trenching).
Materials: Controller (Rachio 3): $229 Rotor and spray heads (13 rotors, 6 spray): $292 Drip components: $198 Mainline, laterals, and fittings: $310 Backflow preventer (Watts 007): $285 Valve manifold, boxes, and accessories: $225 Total materials: $1,539 Labor: Design and layout (2 hrs): $180 Trenching and installation (8 hrs, 2-person crew): $880 Head installation and adjustment (3 hrs): $270 Controller installation and programming (1.5 hrs): $135 Walkthrough and documentation (1 hr): $90 Total labor: $1,555 Project total: $3,094 Deposit: 50% ($1,547) due at contract signing. Balance due on completion.
Clear Flow offers a 3-visit annual contract covering the full irrigation season. Spring Startup (April–May): — Zone-by-zone pressurization and inspection — Head alignment and arc adjustment — Controller seasonal programming (run times updated per zone type and plant water need) — Written startup report with any repair recommendations Mid-Season Check (July): — Full zone walkthrough while system runs — Head replacement for any failed or misaligned heads (parts billed separately) — Drip emitter inspection and replacement as needed — Controller adjustment for mid-summer ET Winterization / Blowout (October): — Full compressed-air blowout, all zones — Controller set to off-season mode — Backflow preventer inspection and insulation — Written blowout confirmation with any pre-winter repair notes Per-service pricing (no contract): Startup $145 | Mid-season $95 | Winterization $120 = $360/year Annual contract price: $295/year (save $65, locked rate for 3 years) Contract can be signed at installation or at any point during the season. Contract terms: 3-year minimum, invoiced annually each March.
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Create Your Free AccountZone design belongs in the proposal, not in conversation. A client approving an irrigation install without seeing the zone map is approving something they don't understand. Include a simple zone summary: how many zones, what each zone covers, head type per zone, and GPM load per zone. Clients who see the plan don't question the price. Clients who don't see it call you three weeks later asking why the roses are on the same schedule as the lawn.
Head type matters more than clients realize — explain it once and close the upsell. Rotary heads run 0.4–0.8 inches per hour. Fixed spray heads run 1.5–2.5 inches per hour. Running both on the same zone creates dry spots and soggy spots depending on where you're standing. Matched precipitation rate isn't a luxury feature; it's basic system function. Put a one-sentence note in the proposal for each zone explaining why that head type was specified. Clients who understand the decision trust the invoice.
Winterization pricing needs to be on the proposal before you do the install. A client who signed off on a $3,200 install without knowing that blowout costs $85–$150 every fall will feel ambushed when you call in October. Add a winterization section — even if they're not signing a contract yet — so the ongoing cost is visible from day one. Contractors who include this close more annual service contracts at the same time.
Spring startup is not just turning the valve. Each zone needs to be walked while running to check head alignment, arc, coverage, and pressure. Document what you find. A two-page startup checklist with before/after notes is worth $40 more than a 'we turned it on and everything looks good' call. Bill the difference. Clients who receive documentation return for maintenance. Clients who don't receive documentation shop on price next year.
Seasonal contracts are where irrigation money actually lives. A one-time install on a residential system generates $3,200–$6,500 once. A 3-year seasonal contract (spring startup, mid-season check, winterization) generates $300–$600 per year per property with almost no acquisition cost after year one. Build the contract option into every install proposal. Show both: the per-service price and the annual contract price. Most clients will take the contract if they can see what they're saving.
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