Janitorial bid template for commercial cleaning. Square footage pricing, frequency schedules, and service scope for offices, schools, and retail. Free.
Commercial janitorial bids are won or lost on clarity. Building managers review 3–5 bids per contract and eliminate anyone whose scope is vague or whose pricing doesn't explain itself. A strong janitorial bid breaks down square footage, service frequency, specific tasks per area type, and consumables — before the client has to ask. The sample below covers a 12,000 sq ft office building, which is a common mid-market commercial contract.
Bid from
ProClean Commercial Services
Prepared for
Meridian Property Management
April 2026
Janitorial Services Bid — Office Building
Property: Meridian Business Center Size: 12,000 sq ft (9,000 sq ft office / 3,000 sq ft common areas) Floors: 3 Restrooms: 6 (2 per floor, 12 stalls total) Service frequency: 5x/week (M–F evenings)
Standard cleaning (5x/week): $2,800/month Restroom supplies included: Yes Floor care (strip/wax quarterly): $450/quarter Window cleaning (interior, 2x/yr): $380/occurrence All cleaning chemicals provided. OSHA safety data sheets available on request.
Offices: empty trash, wipe desks (clear surfaces only), vacuum carpet, dust horizontal surfaces Restroooms: clean and disinfect all fixtures, restock paper and soap, mop floors Kitchen/break room: wipe counters and appliances, empty trash, mop floor Common areas and lobbies: vacuum or sweep, mop hard floors, clean glass entry doors Conference rooms: reset chairs, wipe table, empty trash
Exterior window cleaning, carpet shampooing (available at $0.18/sq ft), moving or cleaning under furniture, data center areas, kitchen deep-cleaning (available as add-on), and post-construction cleanup.
Crew of 3 for nightly service (5pm–9pm). All staff background-checked and bonded. Supervisor walkthrough weekly. 24-hour issue resolution guarantee — if something is missed, we return same-day or next morning.
12-month initial term. 30-day written notice to cancel after first 6 months. Price adjustment possible after 12 months with 60-day advance notice. Net 15 invoicing, monthly. Late payments accrue 1.5% monthly after 30 days.
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These ranges reflect common pricing in mid-tier U.S. markets. Rates vary by region, crew size, and job complexity.
| Service | Typical Rate |
|---|---|
| Small office (under 3,000 sq ft), 3x/week | $600–$900/month |
| Mid-size office (5,000–15,000 sq ft), 5x/week | $1,800–$4,500/month |
| Large building (15,000+ sq ft), 5x/week | $0.12–$0.22/sq ft/month |
| Medical/dental office (higher disinfection standard) | +20–35% over standard |
| Retail (high traffic, restocked daily) | $0.10–$0.18/sq ft/month |
| School or government (certified chemicals required) | +15–25% over standard |
Break out restroom supply costs explicitly. Building managers want to know if supplies are included or separate. Bundling them without stating it creates disputes when you order more paper than expected.
Bid by square footage for large buildings. It's the industry standard and makes comparison easy. For buildings over 10,000 sq ft, a range of $0.12–$0.22/sq ft/month is typical depending on frequency and scope.
Include a 24-hour resolution clause. Building managers care more about reliability than price. A clear statement that you'll return within 24 hours for missed work wins bids that cheaper competitors lose.
Specify crew size and arrival window. A vague 'nightly service' bid is weaker than '3-person crew, 5–9pm.' It shows you've planned the job and builds confidence in your execution.
Always bid a 12-month initial term with an early-exit clause after month 6. It protects your setup investment while giving clients an off-ramp if things go wrong. Most won't use the clause.
For buildings under 5,000 sq ft, pricing by visit is common ($150–$350/night for daily service). For larger buildings, use square footage: $0.12–$0.22/sq ft/month for standard 5-day service. Restrooms add cost — figure $15–$25 per restroom per service for thorough cleaning and restocking. Adjust up for medical, food service, or high-traffic retail environments.
Building details (sq ft, floors, restroom count), service frequency, task scope by area type, who provides supplies and consumables, staffing plan, quality control process, contract length and cancellation terms, and pricing structure. Skip any of these and a professional building manager will ask — or just move to the next bid.
Specificity and reliability language. Most building managers have been burned by a low-cost janitorial company that looked great on paper. A bid that commits to a named crew size, specific arrival window, and 24-hour issue resolution wins against cheaper bids more often than it should. Price matters, but not as much as confidence that the job will actually get done.
Yes, for most commercial contracts. Building managers don't want to source their own paper towels and soap. Include it, line-item it, and price it honestly. It adds margin and reduces the client's administrative work. If consumable costs are variable (high-traffic building), put a cap or a per-unit rate so you're not absorbing unexpected costs in year two of a flat-rate contract.
12 months is standard for first-time commercial clients. It covers your setup cost and gives both sides time to stabilize the service. Include a cancellation clause after month 6 so clients don't feel locked in forever. Avoid month-to-month for new relationships — you'll underprice the job to win it and then have no guarantee of recouping the first few months of setup overhead.
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Need a proposal template instead?
Bids are great for straightforward price quotes. For longer engagements or new client relationships, a full proposal with scope narrative and terms is more persuasive.
Janitorial Services proposal template →Describe the job, and BidMaker writes a complete bid for you in under 2 minutes. Send it as a link or PDF and get notified when your client accepts.
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